Why Agendas Are Still Relevant in the Age of Smartphone Apps

Amber Clark

Feb 28, 2017

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Why Agendas Are Still Relevant in the Age of Smartphone Apps

Everybody knows at least one person who works full time, runs a successful side business, volunteers and somehow still finds the time and energy to attend social events, cook epic meals and train for a marathon.

How do they do it when you can’t seem to find time to complete high-priority projects, let alone work on a side business or other personal goals. It’s very easy to work hard and still, at the end of the day, feel as if you’ve not accomplished anything significant. Between boring meetings, last-minute tasks, and endless interruptions, it’s easy to be busy all day without doing any actual work. 

That’s why you need an agenda to schedule your time and use your energy effectively.

Paper Agendas Prevent Procrastination

Who needs a paper agenda when you have so many apps and tools at your fingertips that can help you automate your schedule? The problem with digital tools is that it’s quite easy to get carried away. How many hours have you wasted trying to figure out how Google Calendar works or to set up a time-management app?

With a paper agenda, on the other hand, all you have to do is pick up a pen and start writing down your goals and to-do list. Studies have shown that writing down the things we need to remember can help us improve our memory and makes us more proactive. Not to mention that a paper agenda never runs out of battery.

It Helps You Prioritize

Working smarter, not harder is the flossing of life skills. Everybody talks about how important it is, but almost nobody is doing it. But, in a world that seems busier by the day, finding new ways to fit as much as possible into your day can become a burden.

But, the good news is that an agenda can help you work smarter and get more things done in less time.

With an agenda on your desk, you can keep track of important tasks and ensure you are not wasting any time on trivial assignments. Every morning, write down your six most important tasks of the day – sending emails, reviewing some documents, writing a report, working on a new strategy, etc. Prioritize each task by the amount of effort required. Then, cross off the bottom five items on your list. Start working on the top tasks for 90 minutes, taking short breaks every 10 or 25 minutes.

It’s a Must Have If You Want to Be Productive

With an app, once you are done with a task, you just click “Done” or move the card to a different slot, and it simply goes away. It doesn’t give you a visual representation of your progress.

With an agenda, on the other hand, you can see how many tasks you’ve completed and how many are left. It can be a great productivity tool and a huge motivator to keep going until you scratch every item on your to-do-list.

Another great advantage of agendas is that they work as a white canvas. Sure, a blank page might seem scary, but it’s also a great way to organize your thoughts and start fresh. Using an agenda to track down your activities and to prioritize your time can improve productivity beyond your expectations. All you need is to stop for a second and start writing.

Being productive doesn’t mean working extra hard or staying late at work. It means finding the right tools that can help you work smarter, not harder.

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